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Organize, Track, Succeed: Managing Volunteers Without Losing Your Mind

Are you someone who’s naturally organized — juggling multiple details without dropping a ball?
 Or are you more like me, where keeping everything in the air can feel stressful and overwhelming at times?
I’ve been there. And over the years — after reading many books on organization, productivity, and time management — I’ve learned this one key truth:
Organization isn’t about finding the “best” system. It’s about finding the system that works for you — and committing to it.

Here’s what I’ve found works:
Choose one system


Commit to using it for 30 days to work out the kinks
Then commit to another 30 days to settle into a rhythm
Every new system has a learning curve that will challenge your commitment. Decide ahead of time that you will stick with it — even when it feels clunky at first.


And remember: your system should match your style.

  • Post-it notes or digital lists?

  • Excel, Word, paper planner, or online tool?

  • Linear and logical — or creative with color-coding, bubbles, and links?

Think about moments when you’ve felt most organized in the past. What were you using then? There’s usually a clue there.

A coach once helped me design a system around my love of post-it notes — and even AI has since confirmed that it’s a strong option for how my brain works.
Try using an AI chat tool. Describe:

  • How you learn

  • How you like to track information

  • How you want to use the information


Then ask it to suggest systems — and explain why they fit you.


Email me what you discover, and let’s work on this together so you can reduce stress and gain back time in your day.
 

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